Send This Thank You Email After Interview (Templates Included)

By Mike Simpson

Please share these templates with your social networks!


Ok, so you’re feeling like a “big shot.”

The "Thank You Email" Templates can be found at the bottom of this page!

Your cover letter and resume were the stuff of legends.
Your suit was finely pressed, you had a nice spritz of your favorite scent on and anyone within 10 miles could see that you were having the best hair day of your life.

And the real kicker?

You just spent two hours smashing behavioral questions out of the park like a juiced-up Barry Bonds, leaving the hiring manager staring at you in amazement like she just bumped into George Clooney at Walgreens.

show-me-the-money-tom-cruiseWhoaaaa, slow down tiger.

Before you start struttin’ around town like Tom Cruise in Jerry Maguire yelling “Show me the money!”, there’s a crucial step that you need to complete if you’re going to be the one that gets the job.

After all, that interview waiting room is a “who’s who” of the finest candidates available for the position, and there needs to be something that will set you apart from the others. (On top of your flawless answers to the job interview questions of course…)

So what is it?

What’s the “magic bullet” that is going to help give you the leg up on your competitors?

Well…

You need to send a thank you letter after your interview… aka the Interview Follow Up Email!

Now, I know what you’re thinking…”No (poop) Mike!  Everyone knows that you have to send a follow up email after your interview.”

Well, you’re not totally wrong.  Most people DO know that they need an effective follow up if they are going to make the best final impression on the hiring manager.  But just because everybody does it, doesn’t mean that everybody does it right.

How To Craft A Memorable Interview Thank You Letter

Here’s the deal.

As Lily Zhang says in her article “Everything You’ve Ever Wanted to Know About Thank-You Notes” over on TheMuse.com, the three rules you really need to abide by are to: always send a thank you note, send it fast, and make an impact.

I couldn’t agree with her more.

Always Send A Thank You Letter After Interview

So why do it at all?  For a lot of really, really good reasons actually.

Most importantly…not sending a note WILL actually decrease your chance of getting the job.  It’s been proven in countless studies and surveys, where the data shows that as many as 25% of hiring managers say they wouldn’t hire someone who didn’t send a post interview thank you letter.

Crazy right?

According to Amanda Augustine, job search expert for TheLadders.

“Based on my decade-long experience in conducting interviews, I can attest first-hand that failure to follow-up can be the deciding factor in rejecting a candidate who is otherwise a great fit.”


Ok, so based on that, I think we can all agree that not sending a thank you note after your interview is out of the question.

Send It Quickly

Have you ever done something really nice for someone, perhaps given them a wedding gift or covered for them somehow, and after a few weeks have gone by ever wondered if they were going to thank-you for it? I’d imagine so.

How did that make you feel?

Well, hiring managers are no different.  Except in this case, the timeline for them to have to make a decision on the role is so short, it actually makes the timeline of your thank you note that much more important.

“Dear Jane.  Thank-you so much for your consideration regarding the role of office manager.  I really look forward to the possibility of working together…”

Ummm, dude.  We filled the role three weeks ago.

Catch my drift?

Do your best to deliver your job interview follow up email within 24 hours of your interview, and certainly no more than 48 hours after.  Otherwise, you’re basically saying that you had better things to do…not the best impression to give when you’re trying to get hired.

MIKE'S TIP

The great debate rages on regarding "email thank-you's" and "hand-written thank-you's", with both styles having merit.  It honestly depends on the industry you're in, the company you're interviewing with and the style of the hiring manager.  I say do both.  The average corporate executive gets over 120 emails per day, and if they're a hiring manager, many of the "thank-you" variety.  So go the extra mile.  Send the standard email and follow up 24-48 hours with a handwritten note.  Just don't get cute and send flowers or chocolates...

Make It Count

Okay, so the first two parts weren’t exactly brain surgery.  Always send a thank you note and do it within 48 hours.

The grand finale, however, is where you really have the opportunity to gain an advantage over one of the other candidates.

Now, please resist the urge to rewrite War & Peace…it’s the quality of the words you choose, not the quantity.

Try to tailor the note as much as possible to the company and position you are interviewing for, being careful to demonstrate that you understand the challenges that they face.

Again quoting Lily Zhang,

"...show that you really understand what the needs of the position are based on the conversation you had," she says.  "Whatever it is, make sure you show you understand and that you’re excited to tackle the challenge."

And whatever you do, don’t make yourself look like a rookie by simply re-listing your qualifications and experience.  The hiring manager has already read your resume a few times and discussed everything with you at length in the interview.  By this point, she/he knows you inside and out.

MIKE'S TIP

If you are feeling really confident about a specific issue that was either discussed during your interview or you possibly discovered through your company research, consider providing a solution to the problem.  Adding some well-placed "extra value" to the thank-you card is often enough to put you over the top.  A word of warning though.  You better be 100% sure you know what you're talking about, because the "backfire potential" here is off the charts.

Brand New Strategy For Supercharging Your Thank You Letter

In 2017, we’ve noticed a very interesting trend.

Thank you letters have started to lose their effectiveness, and it is pretty easy to see why.

They’re boring!

Imagine you were a hiring manager for a second.  You interview ten different applicants for a position, and nearly all of them send you a thank you email with nearly the exact same messaging.

“Thanks for your time… I’m qualified for this position because… I want to work for you because…”, and so on, and so on, and so on…

SNOOZE…

It almost makes you feel bad for the hiring managers, doesn’t it? (Okay not really haha.)

The point is, if you are going to be the only person out of all of the applicants to get the job offer, you really need to stand out from your competitors, and this is important from the time you submit your application all the way through the sending of your thank you letter.

So what can you do to stand out in your thank you email?

Drum roll, please…

You need to add a link to your personal branding website.

Gasp! I don’t have a website, and I’m not sure I even need one…

Now before you pass judgement on the idea, there is a ton of evidence to suggest that hiring managers value a personal website more than any other part of your job search portfolio, including your cover letter, resume and LinkedIn page.

I promise you that it’s nowhere near as terrible as it sounds, and if we’re being honest, it could be the difference between you getting the job offer or going back to the drawing board… again.

So How Does It Work?

Adding a link to your personal website on your thank you letter essentially allows you to “extend the interview“.

What does this mean?

It basically means it allows the hiring manager to continue to engage with you (and your “brand”) long after the interview is over, making you exponentially more memorable and impressive than someone who doesn’t have a personal website.

In other words, it acts as a small reminder to the hiring manager that if there are any remaining curiosities or unanswered questions left over after the interview, simply clicking the link will allow them to get everything they need from your website.

So where exactly does one put the link?

After you have thanked the interviewer for their time and briefly summarized your qualifications (and a subtle reminder of the value you will be adding to the organization), you can close with something like this:

“If you have any more questions about my experience or accomplishments, please feel free to take a look at my website MikeSimpson.com.”

It’s really just as simple as that.

Now I know what you might be thinking.  “Yes, that part is simple.  But actually building the website is going to be time-consuming, difficult to do and extremely expensive.

It’s actually not any of those things.  And to prove it, my pal Jeff decided to write a blog post outlining how you can build your own personal branding website in under 15 minutes and for a fractional budget. Click here to read Jeff’s post How To Create Your Own Personal Website In Under 15 Minutes.

Anyway, the point of this whole thing is that a couple well-placed links on your thank you letter can really help you stand out in the eyes of the hiring manager.  And this can really only lead to one thing… a better chance at a job offer.

MIKE'S TIP

Hiring managers tell us that supercharging your thank you letter is only one of the many advantages that having your own personal branding website will give you throughout your entire job search, not to mention moving forward in your career.  Knowing this, Jeff and I decided to write a 3-Part Blog Series that will explain everything you need to know, show you how to set up your own personal branding website and how to tailor it to your job search.  Click here to read Part 1 of the Blog Series now, How To Get More Job Interviews and Job Offers With This Powerful New Strategy.

The Final Word + 2 Sample Thank You Letter Templates

Okay, so you should now have a pretty good feel about the importance of sending a post interview thank you email after your interview, and what exactly you need to include if you want to stand out from the crowd.

I know what you might be thinking.

“Mike, this is all fine and dandy, but it would be SO much easier if you could just give me a few examples or templates I could use to get started…”

Well, as always, the Interview Guys are here to help.  Click below to get your 100% free, 100% safe copy of a thank you note template.

WARNING: Make sure you personalize and “tailor” these for your situation! Choose a sample thank you letter template that is the best fit for you.

Here Are 2 “Done For You” Fill In The Blanks Sample Thank You Letter Templates

 

Downloads

  • 2 Thank You Letter Templates
    2 Thank You Letter Templates

    Here are 2 thank you letter templates. The first one is for a traditional one on one interview and the second one is in anticipation of a second interview.

Help out your fellow job seeker! Tell your social networks about these free templates!

89 Comments

  • Berniece

    Reply Reply June 7, 2015

    Very good info. Lucky me I came across your site by accident (stumbleupon).
    I have bookmarked it for later!

  • Amy

    Reply Reply December 2, 2015

    I have a question that I will appreciate your help with, my interview is on Friday afternoon which means I will be sending the email after work hours, is that ok?

    • Mike Simpson

      Reply Reply December 14, 2015

      Amy,

      You can send an email after work hours… the hiring manager will receive it when he/she next returns to work. However, it may get caught in the middle of all the other emails he/she receives. Consider sending it around 9:30 am on Monday to try and catch them while they are at their desk.

      Mike

  • Hang Ho

    Reply Reply December 7, 2015

    Nice article, It is very useful

  • Heffe

    Reply Reply December 21, 2015

    QUESTION: I interviewed with 5-6 people including the hiring manager and HR. Can I send each of them the EXACT same thank you letter or does each have to be completely customized?

    • Mike Simpson

      Reply Reply December 22, 2015

      If you’ve got the time, you should personalize every letter that you send. If they do happen to compare, it will help show that you are willing to go the extra mile and are not a “corner cutter”.

  • Kay

    Reply Reply January 6, 2016

    I had an interview with HR and the hiring manager together. I have the HR reps email to send a thank you to but not the hiring manager. Any suggestions on how to handle that? I would like to send a thank you to the hiring manager, too.
    P.S. I this website is amazing and helped me with my interview this afternoon. Thank you!

    • Mike Simpson

      Reply Reply January 6, 2016

      Kay,

      In your thank-you email to HR you might want to end with a P.S. that says something along the lines of, “I’d also like to send a personal thank-you to . If possible, could you please provide their email address?”

      An alternative is to address your email to both parties and ask HR to forward the email along to the Hiring Manager.

      Hope this helps.

      Mike

  • Lisa Carbone

    Reply Reply January 8, 2016

    Hello Mike,

    Thank you for all that you do so we can be successful in whatever it is that we do.

    Question: What if I don’t have the email address for the manager sat down with. It is a huge company and the manager I spoke to may not be necessarily my manager. I was first contacted by a recruiter for the company. Is there anything I can do or could have done differently in order to be able to send a thank you note.

    Thanks for your help!

    Sincerely,
    Lisa Carbone
    lisacarbone01@gmail.com

    • Mike Simpson

      Reply Reply January 13, 2016

      Hi Lisa,

      I would send a little thank-you note along to the recruiter and ask if they would be able to assist you in obtaining the person’s email (assuming you know their name). You could also call the company and explain the situation and inquire with reception as to the possibility of obtaining the email address.

      Failing that, you could drop a letter off at reception for the person you interviewed with.

      Hope this helps.

      Mike

  • robin

    Reply Reply January 17, 2016

    Hi Mike,

    Is it too late to send a ‘thank you’ for the interviews if it’s been nine business days since the last interview? They said they would contact me in the next couple of weeks.

    • Mike Simpson

      Reply Reply January 20, 2016

      Robin,

      I suppose it is “better late than never”, but ideally, you want to send a thank-you note within the first 48 hours after your interview.

      Go ahead and send it this time but remember this for your next interview.

      Mike

  • Brittany

    Reply Reply January 18, 2016

    Hi Mike,

    For sending an email, should I follow the formal business letter template and attach the word or PDF in the email as the thank you note? Or would you recommend dropping some of the formalities the business letter template for an email? The formalities I’m referring to my name, address, email, phone, and them the interviewers name, title, address, etc.

    Thanks,
    Brittany

    • Mike Simpson

      Reply Reply January 20, 2016

      Hi Brittany,

      If you are emailing your thank-you directly to the individual’s email, you can drop the formalities. Those are more meant for when you send a physical letter to them.

      Mike

  • Caitlin

    Reply Reply January 22, 2016

    Hi Mike,

    I just had my interview today, they asked me to come back next Wednesday for a second interview with different managers and the main women that interviewed me. Should I wait till the second interview to send out thank you?

    • Mike Simpson

      Reply Reply January 22, 2016

      Definitely not!

      You can still influence what the managers share about you to the next set of interviewers, so make sure you give them something positive to say! A well-constructed thank-you note will go a long way to leaving a good taste in their mouths.

      Mike

  • Stacey

    Reply Reply January 27, 2016

    Mike,

    Thank you for giving us this information and article! I was curious about your opinion on sending an email versus a physical letter/note or if I can do both to those I interview with?

    • Mike Simpson

      Reply Reply April 26, 2016

      Stacey,

      In the current interview landscape, an email is expected and completely acceptable. However, the “old school” part of me (and many hiring managers I know) still maintains that the “romance” of the handwritten letter can be effective, as it shows that you are willing to go the extra mile and also allows for a personal touch, which is never a bad thing when you are trying to set yourself apart.

      Good luck!

      – M

  • Rita

    Reply Reply January 28, 2016

    Hi Mike,

    Would it be appropriate to send a thank you note to the recruiter, she contacted me to set the interview up.
    If so, what should I say?

    • Mike Simpson

      Reply Reply January 29, 2016

      Rita,

      Yes, it is appropriate, although it won’t be because it will help you get the job. Rather, it will establish good rapport with the recruiter moving forward, meaning if you don’t happen to get the job you just interviewed for, there’s a good chance the recruiter will bring you back for something else.

      Keep it simple. Thank them for the opportunity and mention that you look forward to hearing the results of your interview. Don’t go on and on, because you don’t want to come off as insincere or annoying.

      Hope this helps.

      Mike.

  • Marie

    Reply Reply January 29, 2016

    Hi Mike,

    I had a second interview this past Monday that I feel was very successful. I was told that a hiring decision would not be made until the middle – end of February as there are still about three other candidates to be brought in for an interview. In this case, does the sooner-the-better rule still apply?

    Thank you,

    Marie

    • Mike Simpson

      Reply Reply February 1, 2016

      Marie,

      Generally speaking, the rule always applies. Otherwise you run the risk of them forgetting about you altogether!

      Mike

  • Dina

    Reply Reply January 29, 2016

    Hi Mike!

    I just had a campus recruiting event yesterday (thursday) and wanted to send thank you e-mails to all the recruiters and representatives I had networked with. Is it advisable to send the thank you email on a friday evening being that it is within 48 hours or is it better on a monday morning (given a higher chance they will see/read it?) Also, would it be appropriate to send a hand written note if we had only spoken about potential opportunities rather than post interview?

    Thanks,

    Dina

    • Mike Simpson

      Reply Reply February 1, 2016

      Dina,

      Yes, sending on the Monday morning is a better idea for the reasons you mentioned.

      Also, it is always appropriate to thank someone for their time, regardless of the topic of conversation. So yes, go ahead and send the thank-you note!

      Mike

  • dora

    Reply Reply January 31, 2016

    Hey mike, i had an interview on friday at and wondering should i send the thank you email sunday after noon or early monday morning around 7-730 am to make sure they have received it?

    • Mike Simpson

      Reply Reply February 1, 2016

      It’s best to send it on Monday morning. Things sent before the weekend tend to get forgotten!

      Mike

  • Kelly

    Reply Reply February 5, 2016

    Hi Mike,

    Thank you so much for the article. I just went to a second interview this morning. I was given the name of the 2 gentlemen I was going to interview with but a third joined. I know the joiners first name but didn’t catch his last name so how should I handle this? I also asked after the first interview for the email addresses for the first 2 interviewers but was told by the secretary who set up the interviews that she couldn’t give out that information unless I was an employee so I sent the first thank you letter to the secretaries email and asked her to forward it to them. I only wrote one email to both of them and I got a second interview but do you suggest that I do something differently this time or go ahead and write one thank you and ask her to share with all three?

    Thank you

    • Mike Simpson

      Reply Reply February 5, 2016

      Kelly,

      I think it is perfectly acceptable to send another email and ask the secretary to forward to all three. Just to make sure she’s not completely annoyed by you at this point, you may want to make a slight (but very professional) joke about it when you ask her for another favor. Something along the lines of:

      “Per my first interview, it would be wonderful if you could again forward the attached thank-you note to the three individuals I had my second interview with. Don’t worry, if I’m hired I will hopefully have learned to send my own emails and won’t be bothering you anymore 😉 Thank-you in advance for your consideration.”

      Now comedy isn’t really my thing, but you get my drift. Just be careful not to go overboard like this because you don’t want to peg yourself as the “comedy guy” before you’ve even been hired. It’s really just a little charm to help get your thank-you note into the interviewers’ inboxes.

      Let me know how it goes.

      Mike

  • Mike

    Reply Reply February 9, 2016

    Mike

    I had an interview yesterday with 3 face to face managers and one via conference call. I do not know any of their email addresses but do know someone who works for the company. Is it ok to ask the person I know to get the email addresses or should I approach it another way?

    Thanks
    Mark

    • Mike Simpson

      Reply Reply February 10, 2016

      Mike,

      You can certainly ask your colleague, but be aware that certain people might be offended if they receive unsolicited emails. Who is your contact (not your friend, but the person you have been dealing with) at the company? You may want to ask them for the email addresses.

      If they are not comfortable giving you the emails, you can ask him/her to forward a thank-you email to each person on your behalf.

      Good luck!

      Mike

  • LindsayCoffman

    Reply Reply March 10, 2016

    I just wanted to say THANK YOU to the Interview Guys! If you are skeptical about this product, wondering if you should buy their products & which ones to purchase…don’t be. I ended up buying the Master Guide first, then purchased the IMS a day later. It was the best $100+spent. I believe that combined, both products helped me to succeed in obtaining my goal. When I received the email that I had an opportunity of a lifetime to interview for my dream job, I knew I had to take full advantage of this opportunity…and I did! I spent a solid week reading the manuals and going through the recommended steps. I really believe in this system and am highly advocating it to friends, family, and colleagues. There is a reason why it is 100% guaranteed. One thing I would like to suggest is to add a blog that goes over the dreaded waiting process (after thank you notes) that many go through after the actual interview. I cannot thank you enough!

    Sincerely,

    Lindsay

    • Jeff

      Reply Reply March 10, 2016

      Amazing!

      Congratulations Lindsay! Thank you so much for the wonderful comment, Mike and I can’t thank you enough.

      Clearly, you took all of our advice on board and really applied everything, well done! I’m so happy for you landing your dream job, that is really exciting..

      Good note in terms of creating a blog post on “the waiting process”. Mike and I will put it in the “pipeline” and try and give our readers some strategies on how to deal with this stressful time in the interview process. Great idea!

      Again congratulations Lindsay!

    • Jeff

      Reply Reply April 11, 2016

      Hello again Lindsay!

      I’m happy to let you know that we took your suggestion to heart and put out a new blog post about the “interview waiting process”.

      I thought it was a great idea for a post and is definitely a nerve wracking time for job seekers so I put together a few tips!

      Here’s the blog post, hope you like it!: http://theinterviewguys.com/what-to-do-after-an-interview/

  • Joe

    Reply Reply March 22, 2016

    I would like to send a thank you note to the interviewer, my question is what do I put in the subject line? Do I put in “Thank you”, or do I write in the position I am applying for. I feel that if I just write in “thank you” they may just pass over it. Suggestions?

    • Jeff

      Reply Reply March 22, 2016

      Hi Joe,

      There are no hard and fast rules here but here are some ideas for your subject line… If you know the interviewer’s name you can go with “Thank you, Mr./Mrs. [LAST NAME]!”
      Or you can try something along the lines of “I really enjoyed learning more about [COMPANY NAME]”

      Or you can tailor your subject line to the interview and bring up something specific you talked about that was memorable..

      “You opened my eyes about [memorable subject]”

      This type of subject line can stand out from the emails of other candidates..

      Hope that helps!

      Good luck Joe..

  • Vanna

    Reply Reply March 28, 2016

    Hi,

    I’ve had 6 interviews with a company so far. I’ve emailed thank you’s after every single one of them and during my 6th interview, he said that the recruiter or “Joe” would get back to you. If hired “Joe” would be my direct supervisor and was essentially interview #2 (first face to face). I’m wondering, it’s been 3 weeks since interview #2 – should I email “Joe” and update him and let him know that I’m excited to be interviewing?

    Thank you!

    • Mike Simpson

      Reply Reply March 30, 2016

      Vanna,

      At this point, it would be fine for you to email and follow up to “check in” and inquire about your status. And yes, mentioning that you are looking forward to “further discussion” or a you said “excited to be interviewing” would be a good starting point. Let us know how it goes!

      Mike

  • funmi

    Reply Reply April 9, 2016

    Learnt alot from your site. I just had an interview yesterday Friday, i am thinking of sending the thank you letter on monday. I just want to ask can i use microsoft publisher or pdf to write the thank you letter and the attach it to my email..

    I want to do this because i will be able to state all the names of the interviewers and then the letter can be passed around as i only have two email of the four people that interviewed me.

    And attaching thank you letter is it accepted on email. Thanks

    • Mike Simpson

      Reply Reply April 11, 2016

      Hi Funmi,

      Sending a .pdf is a good idea because it is universal. Occasionally, companies will use a word processing program that is not compatible with Microsoft (although this is very rare), so sending a .pdf will make sure that it can be read.

      Hope this helps.

      Mike

  • Madlyn Grant

    Reply Reply April 12, 2016

    I have a phone interview and the information on this page will help me a lot. Thank you!

    • Jeff

      Reply Reply April 12, 2016

      Great, glad we could help Madlyn!

  • mary

    Reply Reply April 19, 2016

    These are excellent!! Thank you!!

  • Mike Reno

    Reply Reply April 26, 2016

    So we had a great interview and sent a supercharged thank you letter… What next? When/How is the best way to follow up so you ensure you are not forgotten while they prepare for the second round?

    Thank you
    Mike

  • Caren Salisbury

    Reply Reply April 29, 2016

    Hi! I just found your site yesterday and the information I was able to take in was wonderful! For the first time, I not only asked questions at the end, they even complimented me on those questions. Thank you both so much!

    • Jeff

      Reply Reply April 30, 2016

      Great Caren! I’m so glad we could help!

  • Sheila

    Reply Reply May 4, 2016

    Hi! I am glad I found this website. The one situation that I don’t see covered is interviewing for multiple positions with in the company. I went on an interview yesterday and the possibility of multiple positions came up during the interview. Do I concentrate my email on the one I actually interviewed for, or do I mention all of the them in the Thank you?

    • Jeff

      Reply Reply May 25, 2016

      Hi Sheila,

      In that situation just concentrate on the person you actually interviewed with.

  • Kyle

    Reply Reply May 26, 2016

    I had an interview today and cannot remember one of the interviewers name but believe I have found her on the company’s website. I am 95% sure that is her. should I take the risk and send a thank you note to her? she would technically be the “big kahuna”, if I get it my boss’s boss.

    • Mike Simpson

      Reply Reply May 26, 2016

      Kyle,

      All I can say is that you BETTER be sure. I’m not saying it will take you out of the running for the job, but it sure won’t help. You may want to consider a different strategy… do you know anyone else who works at the company? Is there a clever way you could contact the HR department or her assistant and “sneakily” get the name out of them?

      Mike

      • Kyle

        Reply Reply June 24, 2016

        Mike,

        Thought I’d give you an update…I took the risk and it paid off. I got the job offer and start on Sunday/Monday. There was no way I knew how to get the name and decided to go off of the person’s name and picture as my risk meter.

        Kyle

        • Jeff

          Reply Reply July 21, 2016

          Great news Kyle!! Congratulations!

  • Meg

    Reply Reply June 2, 2016

    Hi! Long story short I had a great, in-person interview today, but found out after 2 hours of meeting with people that the salary was way below what I currently make and I am no longer interested in this particular position. They apologized a million times for not phone screening me prior to the in-person interview. I wanted your opinion on how to send a thank you to the manager I met with even though I am no longer interested in this position. I don’t want to burn any bridges in case a higher level position opens up down the road. Thanks so much!

    • Mike Simpson

      Reply Reply June 2, 2016

      Meg,

      If they were apologizing to you regarding this issue, then you shouldn’t worry too much about the content of your thank-you letter other than to speak honestly and truthfully about your situation.

      Explain that based on certain factors (i.e. your experience, skills, education level… whichever makes sense for your situation) you were expecting a larger salary, and that due to this, you don’t feel like the position is a good fit for you anymore.

      You may also want to make a small admission that you probably should have inquired about the salary level earlier. Even though they already admitted fault, it will look good on you to relieve the hiring managers of some of the burden of their mistake.

      Finish up by thanking them for the opportunity, their consideration, and offer that you look forward to the possibility of working together down the line should your paths cross again.

      Hope this helps.

      Mike

  • Emma

    Reply Reply June 5, 2016

    Hi
    I had an interview Friday with 3 people and am crafting thank you emails to send tomorrow. One major mistake was that i didn’t ask what their next steps in the hiring process are, and they didn’t offer any information themselves. I casually know the person who interviewed me that would be my boss, and was wondering if it would be inappropriate to say in her email, that I neglected to ask about next steps. I do have some follow up questions if offered the job, but don’t know if there will be another round of interviews.
    Do you think I can ask when they plan to make a decision in the email?
    You might not be around in time to answer this, but thought I’d give it a shot!

    • Jeff

      Reply Reply June 7, 2016

      Hi Emma,

      I think considering you know here casually, I don’t think there’s anything wrong with asking what the next steps are…

  • Folashade

    Reply Reply June 14, 2016

    I found your article very helpful and interesting.

    I had an interview on Thursday and totally forgot about the follow up thank you letter, I hope its not too late to send one now.

    The issue now is this; I have the email address of the hr rep but not that of the three company executives that interviewed me. Do I send my thank you letter to the hr rep and request that she forward it to the interviewers? Kinda confused.

    Thank you.

    • Jeff

      Reply Reply July 21, 2016

      Hi there,

      Yep that’s exactly what you do!

  • eric

    Reply Reply June 29, 2016

    thanks dude

  • DeanDirksen

    Reply Reply July 8, 2016

    Hi Guys,

    I had a very nice panel interview for a research assistant position today. Two of the ladies were actually in the room and two others, including the head researcher Skyped in for the meeting. The only email or lsat name that I know is the one I have been emailing with previously about the interview. I am going to ask her to forward the email to the others per previous comments here.

    The interview, given that it was four researchers and not hiring managers was fairly informal. My question is; During the interview a subject came up for which I have somewhat limited direct experience and that was fairly obvious as questions went along. I do have similar experience from a past volunteer effort but completely forgot to express that today. Would it be alright to bring this up in the thank you email? i’ve seen a couple of sites online that highly recommend following up on neglected subjects in the thank you note. Where do you stand on the subject?

    Thanks,
    Dean

    • Jeff

      Reply Reply July 18, 2016

      Hello Dean,

      You raise an important issue. Yes I think it is appropriate to bring up neglected subjects…AS LONG as you have a clear and concise way of explaining it away. The last thing you want to do is start droning on and on 😉
      It can come across as desperate and whiny.

  • Julie

    Reply Reply July 16, 2016

    Hi,

    I went on an in person interview and after the interview I realized it wasn’t a great fit. They said the next steps were to complete additional interviews and then they would get back to me regarding a second interview. Should I send a generic thank you and if they call regarding a second interview regretfully decline? I’m not sure the best next steps to handle a job you’re not interested in and decline in a professional manner. It’s important not to waste their time and keep the relationship in case there are future opportunities at the organization.
    Thanks!

  • korrie

    Reply Reply July 20, 2016

    Hi,

    Today I just went on an interview and I thought that the person I was e-mailing was the one that was going to do the interview. However when I got to the interview I found that I was doing the interview with two different people.
    What do I do if I can not remember everything that was said with both of the interviewers.

    • Jeff

      Reply Reply July 21, 2016

      Hi Korrie,

      You can simply right a similar thank you note to both. You should still try and highlight something specific from the interview though. You can simply include it in both letters/emails.

  • Erin

    Reply Reply July 21, 2016

    Dear Guys,

    I had a second interview on Tuesday. There are six people on the search committee. All six were on the phone for my first interview and I sent a thank you email addressed to the whole committee. However, two of the search committee members were not present for the in-person interview because they were traveling. I plan to send individually addressed thank you emails to each of the four committee members I did meet. Should I send anything to the absent members? Maybe a thank you for the opportunity?

    Thank you,
    Erin

    • Jeff

      Reply Reply July 21, 2016

      Hi Erin,

      I think you have exactly the right idea. Sending a simple thanks for the opportunity to the absent members is a great idea.

  • Michael Linhart

    Reply Reply July 25, 2016

    Hello,

    This article was very helpful and I also purchased the Interview Master Guide which helped tremendously. I have a question regarding following up with the interviewers. At the end of my final interview, I asked when they intended on making a decision. They told me by the following Friday. That Friday has come and gone and I have not heard anything.

    My question……should I be patient and respect that they are still in the process or should I follow up with another email?

    Thanks!

    • Jeff

      Reply Reply July 26, 2016

      Hi Michael,

      Thank you for your kind words! At this point it’s smart to sit tight. Companies will often say things of that nature and then something will come up. We actually wrote a post about “the waiting game” that might be of some help, check it out! http://theinterviewguys.com/what-to-do-after-an-interview/

  • Evelyn Bobocea

    Reply Reply August 18, 2016

    Dear Mike,

    First off, million thanks for this great article with all this detailed information and guidelines.

    I must also say that the Interview Guys materials with all the concrete examples included have helped me obtain a very important interview that I was seeking for a while. You guys are the best!

    Now, regarding the thank-you note, I have a question: I saw in your templates that all of the examples start in a formal way – Dear Mr./Mrs. But yesterday at the interview I had the interaction was pretty casual, less formal, so I was wondering if it would be more appropriate to address to the interviewer directly – Dear John, or it’s best to keep the standard formal way in place.

    Thank you very much and wish you a great day!

    Best regards,
    Evelyn

    • Jeff

      Reply Reply August 18, 2016

      Hi Evelyn,

      If you know their name definitely use it and interact with them directly. The more personalized you can make it the better. Sorry that should have been made clear in the article.

  • Matt

    Reply Reply August 18, 2016

    Hi!
    Good suggestions.
    But don’t think this helps when you’re dealing with either head hunters or HR personnel during interviews.
    All those people are doing is basically info gathering, esp. the HR people. The latter will then pass on your info to the actual hiring managers who will decide whether or not to proceed.
    ^
    THAT is the problem there as many companies TODAY do NOT have the actual hiring managers interview but rely on whatever is said between the interviewee and HR. Unfortunately, many questions that the interviewee has can NOT be answered by the HR person since it’s Role specific (i.e. finance/accounting functions can’t be answered by HR but the hiring people themselves).

    So, it’s a catch-22 and unfair to the job candidate but that’s life, unfortunately 🙁

  • vanessa

    Reply Reply August 30, 2016

    great read, i just have one question, and its important
    i interviewed today with a small start up company,less then 5 employees, and was interviewed by all 5 of them,including regualar employees, but i am through a temp agency for temp to hire, and do not have any way to come across the hr or companys email. so how do i follow up/
    thank you

    • Jeff

      Reply Reply August 31, 2016

      Hi Vanessa,

      You can either contact your temp agency to try and get that info or you can take to the internet to try and dig it up. Company websites and Linkedin are the best places to look. Good luck!

  • Anastasia

    Reply Reply September 10, 2016

    I had a phone interview today and at the end of it i got invited for the face-to-face interview in a couple of days. Do i still send a thank you note now? do i send it after each interview???

    • Mike Simpson

      Reply Reply September 14, 2016

      Anastasia,

      Generally speaking, you want to send your thank-you note after your in-person interview.

      Mike

  • Haroon

    Reply Reply September 19, 2016

    Hello Mike,

    I have an interesting scenario. I am being interviewed for Sales position. I was contacted by HR for the interview with Regional Manager.

    The interview went well and I sent an email to HR saying thank you. I didn’t ask Regional Manager for his email thinking it might be awkward or annoying. Is it okay that I sent email to HR?

    Thanks

    • Mike Simpson

      Reply Reply September 20, 2016

      Haroon,

      At the end of the day, you’re just saying “thank-you”, so I wouldn’t worry too much about being annoying (as long as you don’t keep pestering them over and over).

      In the future, you might want to include a line like “I didn’t receive the regional manager’s contact info. Would you be so kind as to forward this email along to her as well…”

      Hope this helps.

      Mike

  • Peter Elim

    Reply Reply September 29, 2016

    Hi Mike, I had an interview and didn’t succeed to go to the second level. My line manager who happened to be the recruiter among other panelists (HR and head of programmes) spoke to me that other candidates were much better than me. Do you think it’s because I never sent out a thank you note?

    • Mike Simpson

      Reply Reply October 3, 2016

      It’s impossible for me to say… however, not sending a thank-you note is a mistake 100% of the time. If I were you, I’d remember that for next time!

      Mike

  • Mark

    Reply Reply September 29, 2016

    Hi Mike,

    Should I send the thank you email in the email trail me and the interviewer already have titled ‘interview confirmation’ for ease or would it be better to send in a new email with a punchier subject line?

    Mark

    • Mike Simpson

      Reply Reply October 3, 2016

      Mark,

      You can really go either way… it’s the message in the email that is the most important.

      However, it is nice to have a fresh email that is totally tailored to your thank-you efforts. Sounds like that is the way you were leaning anyway!

      Mike

  • Coleus B

    Reply Reply October 13, 2016

    I had my interview today! I asked all the important questions that were recommended and the two managers asked me all sorts of questions for an hour. I sent my post interview thank you email. I got a response to the email within hours. But it seemed brief… just, “it was a pleasures to meet you. We will make our decision soon.” I’m so nervous, does any of this seem promising?

  • Hilton

    Reply Reply December 10, 2016

    Hello!
    I stumbled upon this website as I was preparing for my interview and your suggestions were spot on! I was asked a lot of similar questions. I interviewed with 6 different people, but only 2 people gave me their business cards with email. I do know that the company uses their full name as their email address. Would it be weird if I go onto their website to find their full name to send a thank you email? I am hesitant because they may not like unsolicited emails…

    • Jeff

      Reply Reply December 12, 2016

      Hi Hilton,

      I have used this approach before and it works fine. Go ahead and hit send!

  • Tara

    Reply Reply January 4, 2017

    I had two interviews with a company back in June of 2016. I was the only person they interviewed and it ended up they did not fill the position rather shifted duties around internally. I did a follow-up email after each interview and then again a month later to thank them again and to say their consideration for future position would be appreciated. I received a nice reply back. I just heard that an ideal position might become available do to someone giving notice. I want to email and let them know I am interested without sounding desperate…thoughts on how I should??

    • Jeff

      Reply Reply January 4, 2017

      Hi Tara,

      Don’t stress too much. It’s great they reached out to you. Just respond that you would love the opportunity to come in an interview for the new position, as the company really aligns with your interests and skill set and that you think you are a perfect fit. In other words show that there is a concrete reason you are excited to interview with them. Since you have already communicated with them, referencing something from your prior meetings/exchanges is a good idea too, if it fits. Good luck!

  • NANA

    Reply Reply January 19, 2017

    Just had a not so good interview in my assessment. So I decided to send a thank you note. In the note I re-caped my strengths and asked to be giving the role and was looking forward to Join the team. I figured I will be the only one to send a thank you. Note sure if this will be a game changer

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