Send This Thank You Email After Interview (Templates Included)

By Mike Simpson

The "Thank You Email" Templates can be found at the bottom of this page!

Ok, so you’re feeling like a “big shot.”

Your cover letter and resume were the stuff of legends.
Your suit was finely pressed, you had a nice spritz of your favorite scent on and anyone within 10 miles could see that you were having the best hair day of your life.

And the real kicker?

You just spent two hours smashing behavioral questions out of the park like a juiced-up Barry Bonds, leaving the hiring manager staring at you in amazement like she just bumped into George Clooney at Walgreens.

Whoaaaa, slow down tiger.

Before you start struttin’ around town like Tom Cruise in Jerry Maguire yelling “Show me the money!”, there’s a crucial step that you need to complete if you’re going to be the one that gets the job.

After all, that interview waiting room is a “who’s who” of the finest candidates available for the position, and there needs to be something that will set you apart from the others. (On top of your flawless answers to the job interview questions of course…)

So what is it?

What’s the “magic bullet” that is going to help give you the leg up on your competitors?

Well…

You need to send a thank you letter after your interview… aka the Interview Follow Up Email!

Now, I know what you’re thinking…”No (poop) Mike!  Everyone knows that you have to send a follow up email after your interview.”

Well, you’re not totally wrong.  Most people DO know that they need an effective follow up if they are going to make the best final impression on the hiring manager.  But just because everybody does it, doesn’t mean that everybody does it right.

How To Craft A Memorable Interview Thank You Letter

Here’s the deal.

As Lily Zhang says in her article “Everything You’ve Ever Wanted to Know About Thank-You Notes” over on TheMuse.com, the three rules you really need to abide by are to: always send a thank you note, send it fast, and make an impact.

I couldn’t agree with her more.

Always Send A Thank You Letter After Your Interview

So why do it at all?  For a lot of really, really good reasons actually.

Most importantly…not sending a note WILL actually decrease your chance of getting the job.  It’s been proven in countless studies and surveys, where the data shows that as many as 25% of hiring managers say they wouldn’t hire someone who didn’t send a post interview thank you letter.

Crazy right?

According to Amanda Augustine, job search expert for TheLadders.

“Based on my decade-long experience in conducting interviews, I can attest first-hand that failure to follow-up can be the deciding factor in rejecting a candidate who is otherwise a great fit.”


Ok, so based on that, I think we can all agree that not sending a thank you note after your interview is out of the question.

Send It Quickly

Have you ever done something really nice for someone, perhaps given them a wedding gift or covered for them somehow, and after a few weeks have gone by ever wondered if they were going to thank-you for it? I’d imagine so.

How did that make you feel?

Well, hiring managers are no different.  Except in this case, the timeline for them to have to make a decision on the role is so short, it actually makes the timeline of your thank you note that much more important.

“Dear Jane.  Thank-you so much for your consideration regarding the role of office manager.  I really look forward to the possibility of working together…”

Ummm, dude.  We filled the role three weeks ago.

Catch my drift?

Do your best to deliver your job interview follow up email within 24 hours of your interview, and certainly no more than 48 hours after.  Otherwise, you’re basically saying that you had better things to do…not the best impression to give when you’re trying to get hired.

MIKE'S TIP

The great debate rages on regarding "email thank-you's" and "hand-written thank-you's", with both styles having merit.  It honestly depends on the industry you're in, the company you're interviewing with and the style of the hiring manager.  I say do both.  The average corporate executive gets over 120 emails per day, and if they're a hiring manager, many of the "thank-you" variety.  So go the extra mile.  Send the standard email and follow up 24-48 hours with a handwritten note.  Just don't get cute and send flowers or chocolates...

Make It Count

Okay, so the first two parts weren’t exactly brain surgery.  Always send a thank you note and do it within 48 hours.

The grand finale, however, is where you really have the opportunity to gain an advantage over one of the other candidates.

Now, please resist the urge to rewrite War & Peace…it’s the quality of the words you choose, not the quantity.

Try to tailor the note as much as possible to the company and position you are interviewing for, being careful to demonstrate that you understand the challenges that they face.

Again quoting Lily Zhang,