Send This Thank You Email After Your Interview (Templates Included)

By Mike Simpson

Ok, so you’re feeling like a “big shot.”

Your cover letter and resume were the stuff of legends.
Your suit was finely pressed, you had a nice spritz of your favorite scent on and anyone within 10 miles could see that you were having the best hair day of your life.

And the real kicker?

You just spent two hours smashing behavioral questions out of the park like a juiced-up Barry Bonds, leaving the hiring manager staring at you in amazement like she just bumped into George Clooney at Walgreens.

Whoaaaa, slow down tiger.

Before you start struttin’ around town like Tom Cruise in Jerry Maguire yelling “Show me the money!”, there’s a crucial step that you need to complete if you’re going to be the one that gets the job.

After all, that interview waiting room is a “who’s who” of the finest candidates available for the position, and there needs to be something that will set you apart from the others. (On top of your flawless answers to the job interview questions of course…)

So what is it?

What’s the “magic bullet” that is going to help give you the leg up on your competitors?


You need to send a thank you letter after your interview… aka the Interview Follow Up Email!

Now, I know what you’re thinking…”No (poop) Mike!  Everyone knows that you have to send a follow up email after your interview.”

Well, you’re not totally wrong.  Most people DO know that they need an effective follow up if they are going to make the best final impression on the hiring manager.  But just because everybody does it, doesn’t mean that everybody does it right.

How To Craft A Memorable Interview Thank You Email

Here’s the deal.

As Lily Zhang says in her article “Everything You’ve Ever Wanted to Know About Thank-You Notes” over on, the three rules you really need to abide by are to: always send a thank you note, send it fast, and make an impact.

I couldn’t agree with her more.

Always Send A Thank You Letter or email After Your Job Interview

So why do it at all?  For a lot of really, really good reasons actually.

Most importantly…not sending a note WILL actually decrease your chance of getting the job.  It’s been proven in countless studies and surveys, where the data shows that as many as 25% of hiring managers say they wouldn’t hire someone who didn’t send a post interview thank you letter.

Crazy right?

According to Amanda Augustine, job search expert for TheLadders.

“Based on my decade-long experience in conducting interviews, I can attest first-hand that failure to follow-up can be the deciding factor in rejecting a candidate who is otherwise a great fit.”

Ok, so based on that, I think we can all agree that not sending a thank you note after your interview is out of the question.

Send It Quickly

Have you ever done something really nice for someone, perhaps given them a wedding gift or covered for them somehow, and after a few weeks have gone by ever wondered if they were going to thank-you for it? I’d imagine so.

How did that make you feel?

Well, hiring managers are no different.  Except in this case, the timeline for them to have to make a decision on the role is so short, it actually makes the timeline of your thank you note that much more important.

“Dear Jane.  Thank-you so much for your consideration regarding the role of office manager.  I really look forward to the possibility of working together…”

Ummm, dude.  We filled the role three weeks ago.

Catch my drift?

Do your best to deliver your job interview follow up email within 24 hours of your interview, and certainly no more than 48 hours after.  Otherwise, you’re basically saying that you had better things to do…not the best impression to give when you’re trying to get hired.


The great debate rages on regarding "email thank-you's" and "hand-written thank-you's", with both styles having merit.  It honestly depends on the industry you're in, the company you're interviewing with and the style of the hiring manager.  I say do both.  The average corporate executive gets over 120 emails per day, and if they're a hiring manager, many of the "thank-you" variety.  So go the extra mile.  Send the standard email and follow up 24-48 hours with a handwritten note.  Just don't get cute and send flowers or chocolates...

Make It Count

Okay, so the first two parts weren’t exactly brain surgery.  Always send a thank you note and do it within 48 hours.

The grand finale, however, is where you really have the opportunity to gain an advantage over one of the other candidates.
Now, please resist the urge to rewrite War & Peace…it’s the quality of the words you choose, not the quantity.

Try to tailor the note as much as possible to the company and position you are interviewing for, being careful to demonstrate that you understand the challenges that they face.

Again quoting Lily Zhang,

" that you really understand what the needs of the position are based on the conversation you had," she says.  "Whatever it is, make sure you show you understand and that you’re excited to tackle the challenge."

And whatever you do, don’t make yourself look like a rookie by simply re-listing your qualifications and experience.  The hiring manager has already read your resume a few times and discussed everything with you at length in the interview.  By this point, she/he knows you inside and out.


If you are feeling really confident about a specific issue that was either discussed during your interview or you possibly discovered through your company research, consider providing a solution to the problem.  Adding some well-placed "extra value" to the thank-you card is often enough to put you over the top.  A word of warning though.  You better be 100% sure you know what you're talking about, because the "backfire potential" here is off the charts.

Brand New Strategy For Supercharging Your Thank You Letter

In 2017, we’ve noticed a very interesting trend.

Thank you letters have started to lose their effectiveness, and it is pretty easy to see why.

They’re boring!

Imagine you were a hiring manager for a second.  You interview ten different applicants for a position, and nearly all of them send you a thank you email with nearly the exact same messaging.

“Thanks for your time… I’m qualified for this position because… I want to work for you because…”, and so on, and so on, and so on…


It almost makes you feel bad for the hiring managers, doesn’t it? (Okay not really haha.)

The point is, if you are going to be the only person out of all of the applicants to get the job offer, you really need to stand out from your competitors, and this is important from the time you submit your application all the way through the sending of your thank you letter.

So what can you do to stand out in your thank you email?

Drum roll, please…

You need to add a link to your personal branding website.

Gasp! I don’t have a website, and I’m not sure I even need one…

Now before you pass judgement on the idea, there is a ton of evidence to suggest that hiring managers value a personal website more than any other part of your job search portfolio, including your cover letter, resume and LinkedIn page.

I promise you that it’s nowhere near as terrible as it sounds, and if we’re being honest, it could be the difference between you getting the job offer or going back to the drawing board… again.

So How Does It Work?

Adding a link to your personal website on your thank you letter essentially allows you to “extend the interview“.

What does this mean?

It basically means it allows the hiring manager to continue to engage with you (and your “brand”) long after the interview is over, making you exponentially more memorable and impressive than someone who doesn’t have a personal website.

In other words, it acts as a small reminder to the hiring manager that if there are any remaining curiosities or unanswered questions left over after the interview, simply clicking the link will allow them to get everything they need from your website.

So where exactly does one put the link?

After you have thanked the interviewer for their time and briefly summarized your qualifications (and a subtle reminder of the value you will be adding to the organization), you can close with something like this:

“If you have any more questions about my experience or accomplishments, please feel free to take a look at my website”

It’s really just as simple as that.

Now I know what you might be thinking.  “Yes, that part is simple.  But actually building the website is going to be time-consuming, difficult to do and extremely expensive.

It’s actually not any of those things.  And to prove it, my pal Jeff decided to write a blog post outlining how you can build your own personal branding website in under 15 minutes and for a fractional budget. Click here to read Jeff’s post How To Create Your Own Personal Website In Under 15 Minutes.

Anyway, the point of this whole thing is that a couple well-placed links on your thank you letter can really help you stand out in the eyes of the hiring manager.  And this can really only lead to one thing… a better chance at a job offer.


Hiring managers tell us that supercharging your thank you letter is only one of the many advantages that having your own personal branding website will give you throughout your entire job search, not to mention moving forward in your career.  Knowing this, Jeff and I decided to write a 3-Part Blog Series that will explain everything you need to know, show you how to set up your own personal branding website and how to tailor it to your job search.  Click here to read Part 1 of the Blog Series now, How To Get More Job Interviews and Job Offers With This Powerful New Strategy.

The Final Word + 2 Sample Thank You Letter Templates

Okay, so you should now have a pretty good feel about the importance of sending a post interview thank you email after your interview, and what exactly you need to include if you want to stand out from the crowd.

I know what you might be thinking.

“Mike, this is all fine and dandy, but it would be SO much easier if you could just give me a few examples or templates I could use to get started…”

Well, as always, The Interview Guys are here to help.  Click below to get your 100% free, 100% safe copy of a thank you note template.

WARNING: Make sure you personalize and “tailor” these for your situation! Choose a sample thank you letter template that is the best fit for you.

Here Are 2 “Done For You” Fill In The Blanks Sample Thank You Letter Templates



  • 2 Thank You Letter Templates
    2 Thank You Letter Templates

    Here are 2 thank you letter templates. The first one is for a traditional one on one interview and the second one is in anticipation of a second interview.

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About The Author

Mike Simpson

Co-Founder and CEO of Mike is a job interview and career expert and the head writer at His advice and insights have been shared and featured by publications such as Forbes, Entrepreneur, CNBC and more as well as educational institutions such as the University of Michigan, Penn State, Northeastern and others. Learn more about The Interview Guys on our About Us page.